Constitution

Name of organisation

The name of the organisation shall be the Forest Business Women's Network (FBWN).

Object of the Organisation

2.1 Promoting the professionalism and stature of women in business in the Forest of Dean and its surroundong areas.

2.2 To promote a voluntary exchange of information and ideas between members to their mutual benefit.

2.3 To try wherever possible to balance the officers of the Organisation to reflect the interests of the membership.

2.4 To remain a totally independent non political organisation.

2.5 To raise awareness of the Organisation and promote the business interests of its members.

Membership

3.1 Any organisation or individual subscribing to the objectives of the Organisation may become a member subject to clause 3.2 below.

3.2 The Committee shall have the right to verify the suitability of the application and shall have the right to reject any application for, or a renewal of, membership.

3.3 The Full Committee shall have the right to terminate the membership of any member at any time.

3.4 Members as representatives of FBWN must agree to act responsibly and never bring the Organisation into disrepute. Failure to do so will result in termination of membership.

3.5 Refund of membership fees will be at the discretion of the Full Committee and will only apply to extenuating circumstances.

Finance

4.1 The Organisation shall raise the funds required by Annual subscription. The amounts of the Annual Subscription will be proposed by the Committee, and reviewed each year. The Organisation will be non profit making.

4.2 The Annual Subscription shall be payable on the 1st April and annually thereafter. Anyone joining part way through the year will pay on a pro-rata basis.

4.3 Members must be fully paid up in order to attend the AGM.

4.4 No expenses of any Committee member or of any group member will be reimbursed by the Organisation without the permission of at least three members of the Committee.

Organisation

5.1 The organisation shall be controlled by the Committee consisting of a minimum of four Full Members with a maximum of ten Full Members. The Committee may at its discretion co-opt additional members providing that the maximum number of members does not exceed eighteen.

5.2 The Committee will be elected annually at the AGM.

5.3 Nominations for membership of the Committee must be received in writing at least 30 days in advance of the date of the AGM. Members are permitted to nominate themselves but must provide reasons why they wish to join the Committee. This nomination method also applies to members wishing to act as officers of the Committee.

5.4 Anyone making a nomination must have the consent of the nominee.

5.5 Election to the Committee is by secret ballot at the AGM and election papers, one for each member organisation attending, are to be provided by the outgoing secretary and circulated at the beginning of the AGM or preceding meeting if appropriate. In the event of a tie in the election of the Committee, the outgoing Committee shall decide the result by vote with the outgoing Chairman holding a casting vote.

5.6 A vacancy on the Committee may occur for the following reasons:

  1. Death
  2. Resignation
  3. Ineligibility of membership
  4. Appointment of a member to a vacant office
  5. Removal. A member may be removed from office on a two-thirds majority vote at a properly constituted general meeting.

5.5 When an office becomes vacant, the Committee may immediately appoint a person to serve for the unexpired term.

Duties
Chairperson

The Chairperson shall:

  1. Preside at all General Meetings of the Organisation and Committee Meetings.
  2. Make provision for the discharge, pro tempore, of the necessary duties of absent members.
  3. See that the Rules of the Organisation are enforced.
  4. Carry out assignments and instructions given to them on behalf of the Organisation.
  5. Perform such other duties as customarily pertain to the office of Chairperson.
  6. Act as the prime press officer for the Organisation.
Secretary

The Secretary shall:

  1. Issue notices of meetings, Agenda and Minutes as directed by the Chairman of the Committee.
  2. Be responsible for the correspondence of the Committee.
  3. Receive all requests for Membership and maintain an up-to- date membership list.
Treasurer

The Treasurer shall:

  1. Ensure that proper accounts of the income and expenditure of the Organisation are maintained and a Statement of the Accounts made up at the 31st March each year is prepared and submitted to the next AGM.
  2. Ensure that there are safe and efficient arrangements for the receipt of money paid to the Organisation and issue of money payable by the Organisation.
  3. Ensure that annual renewal notices are distributed.
  4. Distribute the final accounts prior to the AGM, to accompany the notice of the AGM.
  5. Make available to the membership any records relevant to the final accounts should they request them.
Vice Chair

The Vice Chair shall:

  1. Stand in for the Chairperson whenever required.
  2. Render whatever assistance is required by the Chairperson.
Meetings

6.1 An Annual General Meeting shall be held once per calendar year in April. The precise time and location shall be decided by the Committee.

6.2 Meetings of the Committee shall take place not less than four times per year. The quorum shall consist of three members of the Committee, which includes three officers.

6.3 The Committee may, on its own initiative, or will at the written request of not less than 10% of the Full Members, convene an Extraordinary General Meeting.

6.4 Members will be given a minimum of 30 days notice of the AGM and must inform the Committee of any proposed changes to the constitution in writing at least 30 days prior to the AGM. The Committee must advise the members of any proposed changes to the constitution at least 7 days prior to the AGM.

6.5 General meetings to conduct the business of the Organisation may be convened on the instruction of the Committee and when properly convened may approve any amendments, by a majority vote, to the Rules made by the Committee since the last General Meeting.

The notice of such a meeting shall specify the business to be conducted which will include:

  1. The election of Committee members.
  2. Presentation of the Statement of Accounts for the year ended on the previous 31st March.
  3. Approval of any amendments to the Rules made to the Committee since the last General meeting.

6.6 A quorum for a general meeting shall be 10% of the paid-up full Members.

6.7 At a General Meeting, the Group may resolve to dissolve itself, providing that the resolution appeared in the notice convening the general meeting, and providing that a majority of members present, and voting, vote in favour of it. Should the group be dissolved, the assets will be shared equally between the current paid-up full Members.

Groups

7.1 Groups may be formed and disbanded by the Committee for any purpose which in the opinion of the Committee will promote the Objects of the Organisation. Members may be co-opted into subgroups at the Committee's discretion.

7.2 Each Group shall keep the Committee informed of their activities and notify the Committee of any area which, in their opinion, requires study.

7.3 Each Group shall consist of at least one committee member.

7.4 Each Group shall have its terms of reference agreed by the Committee.

Rules

The Committee shall have the power to revise the Rules when such a revision appears to be necessary for the benefit of the members.

All changes in the Rules shall be submitted to the next General Meeting of the Organisation and shall only continue to operate if approved by the meeting.